The solution is made for as easy as possible to keep track of the equipment a company and its employees have. Develop has attempted to make all processes as accessible as possible through the app, and for reporting to be simple and intuitive, regardless of weather or other conditions. In the sections below we show some of the functionality to report the location and condition of a tool, so that you can see how the app function on your phone. For more questions please contact firstname.lastname@example.org or call us at +47 22 51 75 00.
1. Register as a new user
You will receive an e-mail from your administrator asking you to follow the link to register yourself as a user by entering your password. The password you make the first time you log on.
Here you will also find links to the app in Google Play or App Store if you have not already downloaded it.
2. Open the app and log on
Click on the Inventory Gadget Tracker app icon on your phone and the login screen will appear. Here you enter your username (e-mail address) and the password you just created, and click Login.
The first time you start using the app, it will ask you to access location services, camera and address book on your phone. Here you must answer yes for the app to work as intended. On Android phones you might have to go to settings, apps, Gadget Tracker and set the rights there. Develop in no way uses this information for anything other than getting the app to function according to the purpose, which is to register the location when you update to a tool, read barcodes and upload photos, as well as to simplify your communication with colleagues through the Gadget Tracker app. Everything happens in the Inventory Gadget Tracker solution and only as described here. Develop as a company have no access your camera or address book when you give the app the access.
When done using the app, if you just close it you do not need to log in the next time you open the app. If you click Log Out you will need to, and this might be a surprise, enter your e-mail and password to log in again.
All screenshots on this page are in Norwegian. If a phone is not set up with Norwegian language the app will change to English.
3. Opening screen in Gadget Tracker app (Home screen)
After login, the application’s opening screen will be displayed. This screen is the starting point for your use of Gadget Tracker. There are some fixed items on all screens, at the bottom of the Iphone and behind the buttons in the upper, right, corner of Android. These are Home, Change Password and Log Out.
There are 5 functional areas in the app itself. From the upper left and with the clock we have; Scan of tools / equipment, Project report, All Tools report, My Tools report and in the middle, the Multiscan functionality.
Clicking the Scan button opens functionality to scan barcodes, QR codes, or NFC (wireless) tags that identify tools or equipment.
Iphone and Android phones do not work in quite the same way. That is shown in the pictures on the right, where Android phones go straight to the tool scan screen, while on Iphone you must choose whether you want to read a code (using camera) or you want to enable the NFC function (wireless reading of the tags).
On the Android phone, the image appears when the camera has detected the barcode and started processing the information. The phone does this automatically, you only hold the phone against the code you want to read.
On the iPhone you have to choose and if you press Code, you get the same image as on Android when the code is read by the phone. The phones must be kept approximately 10 cm from the barcode to read it.
Once the Gadget Tracker app has registered the code or received the wireless signal from the NFC chip, it checks whether the tool is already registered or not. If it is already registered by others, you will get all information about the tool on the next screen, asking if you want to allocate the tool to yourself or to a project. What allocation you can do with the tool depends on whether it is available or registered to another person or project.
If the tool is not already registered as part of the company’s assets, you will be asked to register it for the first time. You will do this from your phone and everyone will be immediately updated when you are done. There are very few information items required to register a tool in Gadget Tracker, thereby this does not consume much time. You do however have the opportunity to enter fairly detailed information, or update an already registered tool / equipment.
5. Register equipment for the first time – and the process thereafter
The tool you scanned in the previous step was not registered with your company, thereby you must register the tool for the first time. You get a box saying that the tool is not registered and the question of whether you want to register it. You answer Yes. Then you get a screen as shown on the Iphone to the right. You must enter a name, you can enter a description, you must select a tool category, Location will be automatic, you can enter a tool model and you can choose to change the Tool Condition that by default is set to Good. Finally, you must save your registration.
On the Android screen, you see what information is on record if a tool you’re scanning is already registered. We only added a minimum of information when this compressor was registered for the first time, and we only get basic information when the compressor is scanned next time. At the top we see the name, the Essve compressor, and that it is in good condition (green checkmark) and we see that no picture of the compressor is uploaded. It belongs to the Compressors tool category and is available (blue font). If it had been allocated to a person, the name of the person would come up, and if you click the name, Gadget Tracker will find the person’s phone number in your address book. Information about the tool was last updated 15.08.2018 and the tool’s location is Hoffsveien in Oslo.
Since the tool is available, you can choose to transfer the tool to yourself or register it to a project (grey tiles). On this screen you can now choose to upload a photo of the tool, either directly from the camera or from the photo archive on the phone. You can also upload a photo of the tool’s certificate / warranty if needed to have with the rest of the information.
Video – how to edit an existing tool with Android or iPhone
6. Multiscan – Read on or watch video of how it is done with Android or iPhone
Sometimes you have many things you need to register, for example from one project to another, or from project to warehouse. Multiscan is then the solution, where you can scan many different devices and move everything in one operation. The exception is equipment allocated to a person, here you have to open the tool details, call the person who has the tool and ask if he can make the tool available to the warehouse. This because the solution does not allow anything that is personal to be moved by anyone other than the person responsible for the equipment. When the tool is available in stock, or is registered on a project, you are allowed to move it. The procedure is quite simple:
First of all, click on the Multiscan button on the opening screen. Then the actual scan screen will appear, as shown on the Iphone at the far right. You must choose whether to read barcodes or wireless NFC tags by pressing one of the buttons. Then, you scan the tools you want to access, either by reading barcodes or by holding your phone close to an NFC tag. The Gadget Tracker will continually confirm reading a tool and add it to the list of tools you need to process. When done, the screen will appear as shown on the the Android phone. Here you see that we scanned a car and a PC, one allocated to a project and the other to the Warehouse Manager himself. Both items have a gray frame around them, which means they can be processed. If the tool is owned by a person there will instead be a red frame, and you can not process the tool until the owner has released it.
The bottom of the Android screen shows what can now be done with all the tools, namely transferring them to yourself, to storage or to another project. If you choose to transfer the items a message will appear that confirms the transfer, and the app returns to the opening screen.
However, if you transfer to a project, a list of all active projects with any subprojects will appear, as shown on the Android screen. You select one of the projects and are taken back to the opening screen when the transfer is completed. At the bottom of your screen there will be a confirmation message that the transaction has been completed.
If a tool you are scanning in Multiscan mode is not registered before, it needs to be registered. You can of course choose to return to the opening screen, select scan and do this in single scan mode, as shown before. More efficiently it might be to register directly in Multiscan mode as you can scan many tools / equipment on a continuous basis. On the Iphone screen to the right, the multiscan list is shown if a scanned tool is not already registered. The scanned tool is added to the list without any credentials, you enter the tools name and select the tool category directly from the list view. Do this for all the tools, and then click Save for each line item. The tool then moves from this list of new tools to the list of registered tools, and then you allocate all the tools in the same way as above.
Multiscan mode is designed to allocate or register new tools as quickly as possible when you have more than one tool to process in an operation. This again to make it as easy as possible to keep track of the equipment you have.
Video – how to assign an existing tool to project or storage with Android or iPhone
6. Finding equipment
The rest of the functionality in Gadget Tracker is made to find the tools you need. Scan and Multiscan are used to identify tools or mass allocate from one place to another, while finding and obtaining tools you may need is maybe the most important feature of Gadget Tracker. The reports you have are simple but effective.
6.1 My Tools
This report lists the tools / equipment for which you are responsible. When you click the button, a list of «your» tools will appear, as shown on the Android phone. For example, if you need to look more closely at the Essve compressor, click that in the list. Then the tool report comes up, as shown on the Iphone. At the top of the screen you will see which report you came from and next to that the name of the tool. Furthermore, you will see the tool category the compressor belongs to in Gadget Tracker, the person or project which currently has the tool allocated, when it was last updated (date), and the tool’s last registered position. In addition, there is an image of the tool (if uploaded), and the tool’s reported state as well as the warranty / certificate document (if uploaded).
If you are looking for a tool and want to use this particular compressor, you must contact the person/project who has the tool. You can easily do this by clicking the name of the person identified, marked with blue text in the report. In this case, the Warehouse Manager himself has the tool and when you click his name, the phone number will be displayed and you can call him to check if the tool can be transferred to you.
At the bottom of the iPhone screen, and behind the Edit command in the top blue field on Android, menu options are available to update information about the tool. For example, if you have experienced that the compressor does not work completely as expected,
you can update the information about the tool. You then click Edit on Android, or the small list button at the bottom right of the Iphone, and the Edit Tool screen will appear.
The Edit screen (here at the far right) shows what you can change, apart from the location that updates automatically. Since the compressor does not work properly, we select the Condition (Tilstand) field, and then get the condition reporting options for the tool, as shown on the Android screen in the center. We choose medium because the compressor is running, but we want the main administration, and others who may need a compressor, to know that it has minor errors. The compressor can either be called for service or continue to be used until it stops completely. If you select to change the condition of the tool, the information is updated to all users, as shown in the tool report on Iphone.
In addition, on the tool report screen, you have buttons for registering the tool to warehouse or another project. Because this tool is registered to you, you are entitled to do both. If the tool had been registered to a person other than yourself, the buttons for allocation would not be visible.
An overview of what is allocated to which projects are in many cases important. When you click Projects on the opening screen, the report of all projects comes up, as shown on the Android phone. This report gives you the project name and the project’s address. If you click one of them, such as the project New Charging Station on Biri, the next report, as shown on the Iphone, will appear. Here you will see location of the project in a map, and this you can transfer, for example to Google Maps, you’ll see links to any subprojects, and you’ll see the list of tools registered to the project. Clicking on the tool will provide you with the same detailed tool report as shown earlier, and you can check if the tool meets your requirements before contacting the project for transferring the tool to yourself or your project.
6.3 All Tools
To view all available tools in your company, press the All Tools button on the opening screen. Then you will find an overview of the tool categories and the number of tools in each category, as shown on the Iphone to the right. When you select a category, such as Compressors, you get an overview of the tools in that category. The report shows Name, number of items, state of the tool, and who currently has it. In cases where the tool is available from the warehouse (ie not in use), the Assigned To column is empty, as you see at the bottom of the report on the Android phone. Clicking on one of the tools in the report will bring up the same tool detail report as previously shown for each individual tool.
6.4 Overall search function
At the top of the Android phone, in the blue field, and at the bottom of the Iphone screen, you will find Search or a small icon showing a magnifying glass, respectively. These are the commands to search for all content in Gadget Tracker. If you know what you are looking for, this is the quickest way to find a specific tool. You will then get a list of words that match what you are looking for and choose from the list the specific tool, the project etc.
Then, as shown, check if you can use the tool, transfer to another project, update the state of the tool, etc. For whatever purpose, Gadget Tracker keeps track of equipment and helps you quickly find what you’re looking for.